Office Assistant/ Project Coordinator in international management consultancy (full time)

Do you have interest in in topics related to people and personnel development in an intercultural environment? Are you organized and are talented in communicating?  Then we are looking forward to knowing you!

To make our team even more strong, we are looking for an Office Assistant/Project Coordinator with immediate joining, for supporting the back-office of our international consultancy.  The position entails responsibilities, offers future job security in our office in Bornheim, beautifully situated at the Rhenish foothills between Cologne and Bonn.

For more than 20 years, CultureWaves has been supporting organizations worldwide in personnel development and change processes. Our range of services includes consulting, coaching, individual and group training, seminars and workshops for specialists and executives, both online and face-to-face. Our multicultural team includes 120+ internationally experienced trainers and consultants, with whom we work mainly virtually.

Your responsibilities include

  • Communication and coordination of projects with consultants, cooperation partners, customers and seminar participants, in German and English
  • Appointment coordination and follow-up
  • Customer support and correspondence
  • Independent organization of activities in the field of training and further education
  • Preparation and follow-up of trainings, workshops, virtual trainings and other formats for customers
  • Support in the preparation of offers for clients and preparing presentations in German and English
  • Office organization, administrative tasks and back-office support

Your profile

  • Strong communication skills, both written and spoken, as well as a friendly and open demeanor towards all contact persons
  • Very good German and very good knowledge of English, both written and spoken
  • High level of customer orientation, organizational talent and quick comprehension
  • Independent, solution-oriented way of working as well as high flexibility
  • Several years of relevant practical experience
  • Experienced user knowledge of the MS Office package
  • Familiarity with virtual meeting platforms (WebEx, MS Teams and Zoom) and virtual collaboration tools (such as Trello, Mentimeter, Padlet, SurveyMonkey)
  • Openness to diversity and different working styles
  • Ability to work in a team, loyalty, discretion, absolute reliability
  • Hands-on mentality, commitment and enthusiastic
  • Successfully completed commercial training or a comparable qualification
  •  Previous experience in intercultural field is desirable

What we offer

  • Permanent employment
  • Full-time (32-40 hours weekly)
  • Flexible, family-friendly working hours
  • A diverse range of tasks and topics
  • An agile working environment, a flat hierarchy and plenty of room for participation
  • A highly motivated, small and very nice team
  • An informal and open working atmosphere in a learning organization
  • Working with a multilingual, multicultural and virtual team
  • Extensive experience in training, coaching, psychology, management and organizational and personnel development



Great, then we look forward to receiving your application! Kindly send your CV, letter of motivation in German and job references as well as your salary expectations and earliest starting date in a coherent pdf file by e-mail to

We look forward to getting to know you!

Culture Waves
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